Glossary for the Global Polio Laboratory Network (GPLN) survey to support the Global Polio Eradication Initiative (GPEI)

Amortized annual costs for equipment and durable goods - Amortization refers to the practice of allocating expenses paid in one year for equipment and durable supplies over the years of service taking into account their expected useful economic life. Amortization ensures that annual costs account for costs of assets used, but not purchased, in a given year. To amortize capital expenses (without discounting), simply divide the expense by the expected useful economic life. For example, if your laboratory purchased a sequencer in 2014 for $10,000 and the expected useful life equals 5 years, then the annual amortized costs in 2016 for the sequencer equals $2,000.  Please do not amortize costs of items not expected to last for more than a year.  We provide a generic Excel worksheet to help (please make sure to change all of the cost inputs to make them reflect your actual costs, and do not assume that the default values correctly represent your laboratory).

Cost categories - Note that examples provided do not represent an exhaustive list:

Full-time equivalent (FTE) employees - Using FTEs allows for appropriately accounting for the work of both full- and part-time employees.  An FTE of 1.0 corresponds to the workload of one full-time employee or two half-time employees. Thus, if your laboratory employs one full-time employee, one half-time employee, and one quarter-time employee, then this implies FTEs = 1.75.

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